How to use Maximo 7.6 – Subcontractor Portal – Application for Payment(AFP)

How to create an AFP.


This section will help you to create an AFP on the Maximo 7.6 – Subcontractor Portal.

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  • Click New AFP.

    (Note: A new screen will open.)

  • Select the AFP Type.
  • Choose the AFP Start Date using the calendar.
  • Choose the AFP End Date using the calendar.
  • Click Create AFP.

    (Note: Once the AFP is created you can see the Number of Application Line populated with the number of lines allocated to this AFP in the selected time frame.)

  • Click the AFP Lines Tab.

    (Note: Here you can see the list with the AFP lines)

Watch a video on how to create an AFP.

How to remove a job from the AFP.


This section will help you to remove a job from the AFP.

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  • Click the bin icon against the line you don’t want to include on the AFP.
  • Click ‘Save AFP’.
Watch a video on how to to remove a job from the AFP.

How to add labour cost on AFP – MFA supplier.


This section will help you add labour cost on AFP – MFA supplier.

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  • Click the drop-down icon next to the AFP line.

    (Note: A new section will open under this selected AFP line)

  • Click ‘Add Row’.

    (Note: A new blank row is created.)

  • Click the blank row under ‘Description’ and select the relevant cost type from the list.
  • Change the number of hours your engineer was on site under ‘Qty’ when you select the labour hours option from the drop-down.

    (Note: Repeat the process for all the AFP Lines. Once the cost is added you will see this under the AFP Line Cost.)

  • Click ‘Save AFP’.
Watch a video on how to add labour cost on AFP – MFA supplier.

How to add material cost on AFP.


This section will help you to add material cost on AFP.

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  • Click ‘Add Row’.

    (Note: A new blank row is created.)

  • Click the blank row under ‘Description’ and select the material cost option from the list.
  • Add the material description in ‘Notes’, the Quantity – ‘Qty’ and ‘Unit Cost’.

    (Note: Repeat the process for each material cost you want to allocate against the AFP Lines. Once the cost is added you will see this under the AFP Line Cost.)

  • Click ‘Save AFP’.
Watch a video on how to add material cost on AFP.

How to add costs on AFP – ad-hoc works.


This section will help you to add costs on AFP – ad-hoc works.

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  • Click the drop-down icon next to the AFP line.

    (Note: A new section will open under this selected AFP line)

  • Click ‘Add Row’.

    (Note: A new blank row is created.)

  • Add the cost description in ‘Notes’, the Quantity – ‘Qty’ and ‘Unit Cost’.

    (Note: Repeat the process for each cost you want to allocate against the AFP Lines. Once the cost is added you will see this under the AFP Line Cost.)

  • Click ‘Save AFP’.
Watch a video on how to add costs on AFP – ad-hoc works.

How to add relevant comments.


This section will help you to add relevant comments.

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  • Click the drop-down icon next to the AFP line.

    (Note: A new section will open under this selected AFP line)

  • Add your comment under ‘Notes’.

    (Note: Using these comments you can potentially reduce the chance of any queries against costs.)

  • Click ‘Save AFP’.
Watch a video on how to add relevant comments.

How to submit a completed AFP.


This section will help you to submit completed AFP.

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  • Go to ‘AFP’ tab.
  • Add any notes regarding this application in the ‘Description’ section.
  • Select the new ‘AFP Status’ – ‘SUBMITTED’.
  • On the new pop-up window click ‘OK’ to submit the AFP.

    (Note: Now the AFP has been submitted and all the cells will be greyed out, meaning no further changes can be made. We recommend saving the AFP number for future reference.)

Watch a video on how to submit a completed AFP.

How to review queried AFPs.


This section will help you to review queried AFPs.

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  • Click the filter icon next to the Search bar.
  • Select ‘Queried AFPs’.
  • Click the AFP line you want to review from the list.
  • Go to ‘AFP Lines’ tab.
  • Check more details about the query under ‘Status Memo’.
  • Click the drop-down icon to see details about the cost assigned to the queried line.
  • Under ‘Notes’ add your comment to resolve the query.
  • Change the ‘AFP Line Status’ to WAPPR.
  • Click ‘Save AFP’.
  • Go to ‘AFP’ tab.
  • Change the ‘AFP Status’ to ‘SUBMITTED’.

    (Note: A pop-up window will appear.)

  • Click ‘OK’.

    (Note: The AFP is resent to Mitie to be reviewed.)

Watch a video on how to review queried AFPs.

Milestone reached!


You have completed the training for Maximo 7.6 Subcontractor Portal – Application for Payment.

Click here for training on other modules.

If you have a question, please check out the FAQs .

If you cannot find the answer to your question please contact [email protected]